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Terms and Conditions &  Candidate Privacy Policy

The following Terms and Conditions apply to users, viewers and all people who access this site (Website). Please read these terms carefully before using the Website. Using the Website indicates that you accept these terms. If you do not accept these terms, do not use the Website. These Terms and Conditions are issued by William Grant & Sons Limited (Company).

Introduction

1. You may access most areas of the Website without registering your details with us. Certain areas of the Website are only open to you if you register.

2. The Company may revise these Terms and Conditions at any time by updating this posting.

Intellectual Property

3. Unless otherwise stated, the copyright and other intellectual property rights in all material on the Website (including without limitation trade marks, designs, logos, text, images, audio and video materials and bottle designs) are owned or licenced by the Company.

4. Material from this site may not be copied, reproduced, republished, uploaded, posted, transmitted, distributed, commercially exploited or adapted in any way without the prior written consent of the Company.

5. Without limitation, the trademarks and all related logos, labels, bottle designs and all other intellectual property associated with all William Grant & Sons brands are owned by the Company.

6. Any rights not expressly granted in these Terms and Conditions are reserved.

Service Access & Acceptable Use

7. The Company shall not be liable if for any reason the Website is unavailable at any time or for any period. Access to the Website may be suspended temporarily or permanently without notice

8. Without prejudice to Clause 7, the Company reserves the right to suspend, terminate or restrict access to the Website if these Terms and Conditions are breached.

9. You shall keep any passwords and usernames allocated to you confidential and the Company reserves the right to suspend or terminate the username and password if the Company suspects non-compliance by you with these Terms and Conditions.

10. You may use the Website only for lawful purposes. You may not use the Website:

a. in any way that breaches any applicable local, national or international law or regulation;

b. in any way that is unlawful or fraudulent or has any unlawful or fraudulent effect;

c. to transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any form of spam; d. to knowingly transmit any data, send or upload any material that contains viruses or similar computer code designed to adversely affect the operation of any computer software or hardware.

Submissions

11. Other than personally identifiable information, which is covered under our Privacy Policy, any material you transmit or post to the Website (including remarks, suggestions, ideas, creative concepts, graphics or other information communicated through the Website) shall be considered non-confidential and non-proprietary. The Company shall have no obligations with respect to such material. The Company and its designees shall be free to copy, disclose, distribute, incorporate and otherwise use such material and all data, images, sounds, text and other things embodied therein for any and all commercial or non-commercial purposes. View Privacy Policy

Links to Other Websites

12. Links to third party websites on the Website are provided solely for your convenience. If you use these links, you leave the Website. The Company has not reviewed all of these third party websites and does not control and is not responsible for these websites or their content or availability. The Company therefore does not endorse or make any representations about them, or any material found there, or any results that may be obtained from using them. If you decide to access any of the third party websites linked to the Website, you do so entirely at your own risk.

Restriction on Liability

13. While the Company endeavors to ensure that the information on the Website is correct, the Company does not warrant the accuracy and completeness of the material on the Website. The Company may make changes to the material on the Website, or to the products and prices described in it, at any time without notice. The material on the Website may be out of date, and the Company makes no commitment to update such material. To the maximum extent permitted by law, the Company provides you with the Website on the basis that the Company excludes all representations, warranties, conditions and other terms (including, without limitation, the conditions implied by law)

14. Subject to Clause 15, the Company, any other party (whether or not involved in creating, producing, maintaining or delivering the Website), and any of the Company’s group companies and the officers, directors, employees, shareholders or agents of any of them, exclude all liability and responsibility for any amount or kind of loss or damage that may result to you or a third party (including without limitation, any direct, indirect, punitive or consequential loss or damages, or any loss of income, profits, goodwill, data, contracts, use of money, or loss or damages arising from or connected in any way to business interruption, and whether in tort (including without limitation negligence), contract or otherwise) in connection with the Website in any way or in connection with the use, inability to use or the results of use of the Website, any websites linked to the Website or the material on such websites, including but not limited to loss or damage due to viruses that may infect your computer equipment, software, data or other property on account of your access to, use of, or browsing the Website or your downloading of any material from the Website or any websites linked to the Website.

15. Nothing in these Terms and Conditions shall limit the Company’s liability for: a. death or personal injury caused by the negligence of the Company, its directors, agents, officers or representatives; b. fraud or fraudulent misrepresentation; or any other liability which cannot be excluded or limited by law.

Governing Law and Jurisdiction

These Terms and Conditions shall be governed by and construed in accordance with the laws of Scotland. Disputes arising in connection with these Terms and Conditions shall be subject to the exclusive jurisdiction of the Scottish courts although the Company retains the right to bring proceedings against you for breach of these Terms and Conditions in your country of residence or any other relevant country. Issue Date: 30th January 2012

Candidate Privacy Policy

1.    WHAT IS THE PURPOSE OF THIS DOCUMENT?

Each member of the William Grant & Sons Group of Companies is a "data controller". This means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation GDPR).

The privacy notice applies to your application to work for any company within The William Grant & Sons Group of Companies. A current up to date list of companies is attached at Appendix 1.

Whilst this Privacy Notice is intended to describe the broadest range of our information processing activities globally in relation to the recruitment process, these processing activities may be more limited in some jurisdictions based on the restrictions of their laws. For example, the laws of a particular country may limit the types of personal information we can collect or the manner in which we process that information.  In those instances, we adjust our internal policies and practices to reflect the requirements of local law.

2.    DATA PROTECTION PRINCIPLES

We will comply with data protection law and principles, which means that your data will be:

·         Used lawfully, fairly and in a transparent way.

·         Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.

·         Relevant to the purposes we have told you about and limited only to those purposes.

·         Accurate and kept up to date.

·         Kept only as long as necessary for the purposes we have told you about.

·         Kept securely.

3.    THE KIND OF INFORMATION WE HOLD ABOUT YOU

In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:

·                        The information you have provided to us in any CV/covering letter.

·                        The information you have provided on our application form.

·                        The information relating to your right to work.

·           Any information you provide to us during an interview (or as part of the application process including any relevant testing)

We may also collect, store and use the following types of more sensitive personal information (where there is a requirement to do so):

·                        Information about criminal convictions and offences.

·                        Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions.

·                        Information about your health, including any medical condition, health and sickness records.

4.    HOW IS YOUR PERSONAL INFORMATION COLLECTED?

We collect personal information about candidates from the following sources (if applicable):

·                        You, the candidate.

·                        Any applicable recruitment agency.

·                        Experian background check provider.

·                        Your named referees.

5.    HOW WE WILL USE INFORMATION ABOUT YOU

We will use the personal information we collect about you to:

·                        Assess your skills, qualifications, and suitability for the role.

·                        Carry out background and reference checks, where applicable.

·                        Communicate with you about the recruitment process.

·                        Keep records related to our hiring processes.

·                        Comply with legal or regulatory requirements.

It is in our legitimate interests to decide whether to appoint you to the role since it would be beneficial to our business to appoint someone to that role.

We also need to process your personal information to decide whether to enter into a contract of employment with you.

6.    IF YOU FAIL TO PROVIDE PERSONAL INFORMATION

If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to confirm your employment with us.

7.    HOW WE USE PARTICULARLY SENSITIVE PERSONAL INFORMATION

We will use your particularly sensitive personal information in the following ways:

·           We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during the interview process.

8.    INFORMATION ABOUT CRIMINAL CONVICTIONS

We envisage that we will only process information about criminal convictions where there is a requirement for us to do so.

9.    AUTOMATED DECISION-MAKING

Automated decision making takes place when an electronic system uses personal information to make a decision without human intervention.  We are allowed to use automated decision making in limited situations. You will not be subject to decisions that will have a significant impact on you based solely on automated decision making unless we have a lawful basis for doing so and we have notified you.

10.  DATA SHARING

Why might you share my personal information with third parties?

We will only share your personal information with third parties (including third party service providers and other entities in the group) for the purposes of processing your application (for example, a recruitment agency). We require third parties to respect the security of your data and to treat it in accordance with the law.  All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies.

11.  TRANSFERRING INFORMATION OUTSIDE THE EU

We may transfer your personal information we collect about you to countries outside the EU in order to perform our contract with you.  To ensure that your personal information receives an adequate level of protection we will put in place appropriate measures to ensure that your personal information is treated by third parties in a way that is consistent with and which respects EU and UK laws on data protection.  If you require further information about these protective measures, you can request if from our Compliance Counsel.

12.  DATA SECURITY

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. They will only process your personalinformation on our instructions and they are subject to a duty of confidentiality. Details of these measures may be obtained from our Compliance Counsel (data.protection@wgrant.com)

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

13.  DATA RETENTION

How long will you use my information for?

We will usually retain your personal information for a period of 12 months after we have communicated to you our decision about whether to appoint you to role. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with our data retention approach (unless legally we are required to keep this for longer).

If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.

14.  RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

·           Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.

·           Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

·           Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

·           Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

·           Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

·           Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact our Compliance Counsel in writing.

15.  COMPLIANCE COUNSEL

We have appointed a Compliance Counsel to oversee compliance with our data protection obligations. If you have any questions about this privacy notice or how we handle your personal information, please contact the Compliance Counsel (data protection@wgrant.com). You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.

16.  CHANGES TO THIS PRIVACY NOTICE

We reserve the right to update this privacy notice at any time. 

APPENDIX

The companies listed below are collectively referred to as “The William Grant & Sons Group of Companies”

• Quality Spirits International Limited
• Tequilera Milagro S.A. De C.V.
• Tullamore Dew Heritage Centre Limited
• William Grant & Sons (East) Limited Liability Company
• William Grant & Sons (Taiwan) Co Ltd
• William Grant & Sons Australia Pty Limited
• William Grant & Sons Colombia SAS
• William Grant & Sons (Cyprus) Limited
• William Grant & Sons Distillers Limited
• William Grant & Sons Hong Kong Limited
• William Grant & Sons India Private Limited
• William Grant & Sons Irish Brands Limited
• William Grant & Sons Irish Manufacturing Limited
• William Grant & Sons Liquor Trading (Shanghai) Limited
• William Grant & Sons Singapore Pte Ltd
• William Grant & Sons UK Limited William Grant & Sons (AME) Limited
• William Grant & Sons (Thailand) Company Limited
• William Grant & Sons Brands Limited
• William Grant & Sons Inc
• William Grant & Sons Korea Limited
• William Grant & Sons Limited
• William Grant & Sons Vietnam Company Limited